14+ Workflows Handled — Out of the Box
Every workflow below is live from day one — no setup scripts, no developer involvement required.
What Your Practice Gets with Kickcall + Tebra
- An AI Receptionist That Speaks Tebra's Language— Patients interact with your practice the same way they do today — booking, rescheduling, canceling appointments, and getting answers to routine questions without any change to their experience. From appointment types to provider schedules to visit durations, Kickcall understands how Tebra practices are structured across every specialty.
- Live Tebra Sync— Bookings, reschedules, and cancellations update in your Tebra schedule in real time. No double entry. One source of truth.
- Provider Schedule Management— Kickcall reads your live Tebra provider availability and only offers slots that match your appointment type rules and visit durations.
- Spam Filtering— Block spam calls and reduce routine call volume by up to 80%, so your team can focus on patient care.
- Specialty-Ready workflows— Kickcall is configured for your specialty's specific workflows — primary care, mental health, pediatrics, physical therapy, psychiatry, and more.
- Agent Memory— Every call is personalized from the moment it begins. The AI receptionist already knows the patient context before the conversation starts.
- Automated Recall & Reactivation— Voice reminders for follow-up visits, preventive care, and overdue check-ins to keep your schedule full and protect practice revenue.
- Smart Escalation— Critical and complex calls are seamlessly transferred to the right team member in real time with complete context.
- Natural Conversations— Patients can ask real questions like "What's the earliest slot with Dr. Patel?" or "Can I book a new patient visit?" and get accurate, real-time answers.
- Custom Workflows— Beyond the core integration, custom workflows are available on request, subject to API availability.
- 24/7 Call Coverage— Never miss a patient call, even after hours, on weekends, or during holidays.
- Telephony Integration— Kickcall integrates with your existing phone system and works alongside your telephony provider, whether you're using RingCentral, Vonage, Zoom Phone, Google Voice, or a local managed VoIP service provider.
- Multilingual Support— Automatically responds in the caller's language — 42+ languages and accents supported, ideal for the diverse patient communities independent practices serve across the US.
- More Revenue, Less Overhead— Fill more appointments without adding front office headcount.
Built for Healthcare, with Data Privacy at its Core
Independent practices running on Tebra carry a serious responsibility when it comes to patient data — and Kickcall is built to meet that standard. Kickcall is fully HIPAA and SOC 2 compliant, covering the privacy and security requirements medical practices must uphold across the US.
All voice interactions are end-to-end encrypted, and Kickcall's integration with Tebra is secured to protect patient data at every step. For full details, visit security.kickcall.ai.
Simple Setup. Live in 48 Hours.
We handle the setup. You focus on your practice. Three steps and your Tebra AI receptionist is answering patient calls.
Frequently Asked Questions
1. Is Kickcall's integration officially approved by Tebra?
Yes. Tebra has officially approved Kickcall's API access, allowing us to securely connect with your Tebra account.
2. Will Kickcall work with my existing phone system?
Kickcall integrates with your existing phone system and works alongside your telephony provider, whether you're using RingCentral, Vonage, Zoom Phone, Google Voice, or a local managed VoIP service provider.
3. Do I need to change my Tebra workflows to use Kickcall?
No. Kickcall is built to work around how your practice already operates — it fits into your Tebra workflows without any reconfiguration, staff retraining, or changes to your scheduling processes.
4. How does Kickcall connect with Tebra?
Kickcall integrates with Tebra using the official Tebra API. There is no need to install any additional sync software or apps on your system — the integration is fully cloud-based and no-code from your side.
5. Can Kickcall book, reschedule, and cancel appointments in Tebra?
Yes. When a patient calls, Kickcall checks your live Tebra schedule, offers available appointment slots, and books the appointment in your Tebra calendar. Rescheduling and cancellations are handled the same way. Your front office staff can see every change instantly, just as if a staff member had made it.
6. Which specialties does Kickcall support with Tebra?
Kickcall works with any specialty running on Tebra — including primary care, family medicine, mental health, psychiatry, pediatrics, physical therapy, OB/GYN, and multi-specialty group practices. The AI receptionist is configured to your specialty's appointment types, visit durations, and intake workflows.
7. Do I need to manually update Kickcall when my schedule changes in Tebra?
No. Kickcall reads your schedule from Tebra in real time. Any changes to provider schedules, operating hours, or appointment availability are automatically reflected in Kickcall. Simply update your schedule in Tebra, and Kickcall stays in sync.
8. Is patient data handled securely?
Yes. Kickcall is fully HIPAA and SOC 2 compliant for US practices. All voice interactions are end-to-end encrypted. For full details, visit security.kickcall.ai.
9. How quickly can my practice go live?
Most practices are live within 48 hours. Kickcall connects to Tebra with a no-code setup, and your dedicated account manager is with you every step of the way.
10. Is there a long-term contract?
No. There is no long-term contract — you can cancel at any time with no cancellation fees and no penalties.
11. Do you sign a Business Associate Agreement (BAA)?
Yes. Kickcall signs a Business Associate Agreement (BAA) upon request, as required for HIPAA-covered medical practices using Tebra.
12. Does Kickcall support multi-location Tebra practices?
Yes. Kickcall supports multi-location practices and group clinics running Tebra. Each location can have its own AI receptionist configuration, or you can manage multiple sites from a single account — depending on your practice structure.
