What your practice gets with Kickcall + Aesthetic Record
- An AI Receptionist That Speaks Aesthetic Record's Language — Clients interact with your practice the same way they do today — booking, rescheduling, canceling, and getting answers to questions without any change to their experience. From treatment types to provider schedules to membership workflows, Kickcall understands how aesthetic practices are structured.
- Live Calendar Sync — Bookings, reschedules, and cancellations update in your Aesthetic Record calendar in real time — no double entry, ever. Everything Kickcall does reflects instantly. One system, one source of truth.
- Payment Collection on Call — Patients can pay over the phone using secure DTMF keypad entry — card details are never spoken aloud and always encrypted. Deposits, full payments, and booking fees collected seamlessly.
- Multi-Service Booking — Patients can book a consultation, treatment, and follow-up in one call. Kickcall handles multiple services in a single conversation and syncs everything to Aesthetic Record instantly.
- Waitlist Management — When a preferred slot is unavailable, Kickcall offers the waitlist. You never lose a booking opportunity — patients are added automatically.
- Voice-Ready Integration — Manages real-time provider availability, upcoming appointment slots, and treatment-specific scheduling rules without manual input.
- Agent Memory — Every call is personalized from the moment it begins. Kickcall already knows the patient's history, preferred provider, and past treatments before the conversation starts.
- Spam Filtering — Block spam calls and reduce routine call volume by up to 80%, so your team can focus on delivering exceptional patient care.
- Call Insights — Track what patients are asking for before adding services to your menu. Understand demand, surface trends, and make smarter business decisions from real call data.
- Smart Escalation — Complex or clinical requests are seamlessly transferred to your front desk team in real time with complete context.
- Custom Workflows — Beyond the core integration, custom workflows are available on request, subject to API availability.
- 24/7 Call Coverage — Never miss a patient call, even after hours, on weekends, or when your team is fully occupied with in-person patients.
- Telephony Integration — Kickcall integrates with your existing phone system and works alongside your telephony provider, whether you're using RingCentral, Vonage, Zoom Phone, Google Voice, or a local managed VoIP service provider.
- Multilingual Support — Automatically responds in the caller's language — 42+ languages and accents supported.
- More Revenue, Less Overhead — Fill more appointments and collect more payments without adding front-desk headcount.
Secure and built for patient-first practices
Your patients trust you with their personal information and payment details — and Kickcall is built to honor that trust. Kickcall is designed to meet HIPAA, PIPEDA, and SOC 2 standards, ensuring every patient interaction is handled with the security your practice demands.
All voice interactions are end-to-end encrypted. DTMF payment collection means card details are entered via keypad — never spoken aloud, never exposed. For full details, visit security.kickcall.ai.
FAQs
1. Does Kickcall integrate with Aesthetic Record?
Custom Aesthetic Record integration is available on request, subject to Aesthetic Record's approval. Our team will work with you to scope what's possible for your practice.
2. Will Kickcall work with my existing phone system?
Yes — Kickcall integrates with your existing phone system and works alongside your telephony provider, whether you're using RingCentral, Vonage, Zoom Phone, Google Voice, or a local managed VoIP service provider.
3. Do I need to change how my practice uses Aesthetic Record?
No. Kickcall is built to work around how your practice already operates — no reconfiguration, staff retraining, or changes to how your team handles bookings.
4. Can Kickcall collect payments over the phone?
Yes. Kickcall supports secure DTMF payment collection — patients enter card details using their phone keypad, never spoken aloud. Deposits, full payments, and booking fees are collected seamlessly.
5. Can Kickcall remember a patient's preferred provider?
Yes. Kickcall uses agent memory to recognize returning patients and automatically offer their last provider's availability first.
6. Can Kickcall book multiple services in one call?
Yes. Kickcall handles multi-service bookings in a single call — patients can add a consultation, treatment, and follow-up in one conversation.
7. How does Kickcall handle waitlists?
When a patient's preferred slot or provider is unavailable, Kickcall offers to add them to the waitlist automatically — so you never lose a booking opportunity.
8. What are Call Insights and how do they help my practice?
Call Insights lets you track what patients are asking for on every call — which treatments they're requesting, what questions they have — so you can make smarter decisions about services, staffing, and marketing.
9. Is patient data handled securely?
Yes. Kickcall is designed to meet HIPAA, PIPEDA, and SOC 2 standards. All voice interactions are end-to-end encrypted. For full details, visit security.kickcall.ai.
10. Is there a long-term contract?
No. There is no long-term contract — you can cancel at any time with no cancellation fees and no penalties.
