Kickcall is an AI receptionist for aesthetic clinics that answers inbound calls, handles routine questions, books consultations and appointments, manages cancellations and rescheduling, and transfers calls to your team when human assistance is needed.
It works around your clinic's workflows, services, providers, scheduling rules, and policies — so your team can spend less time answering routine calls and more time with clients.
Give callers an immediate response when your staff is busy or unavailable.
Help new clients schedule consultations based on your appointment types, availability, and booking rules.
Provide approved information about your services, pricing, providers, appointments, policies, and clinic details.
Handle supported cancellations, rescheduling requests, and appointment-related questions.
Connect callers with your team when a request requires human assistance.
Continue handling supported calls outside your normal front-desk hours.
Your AI receptionist is live in days, trained on your clinic's exact treatment menu, providers, and consultation process.
01
We train Kickcall on your treatment menu, consultation process, provider availability, deposit requirements, and the way your clinic speaks to clients. Whether you run a boutique injections-only clinic or a full-service aesthetic practice offering surgical and non-surgical treatments, every detail is configured before the first call is answered.
📞
Client calling
Emma wants to book a filler consultation with Dr. Mitchell
🧠
Kickcall understands the intent
Personal greeting & visit history loaded
💬
Natural conversation
02
Kickcall answers every call in under 2 seconds, greets the client naturally, and understands exactly what they need — a specific treatment, a specific provider, a specific question answered before they decide. Available 24/7 in over 40 languages, with no hold music, no voicemail, and no double-bookings.
Kick
Call
Hi, this is Pure Aesthetics.
I'm interested in booking a filler consultation, is there any slot available?
Kick
Call
Absolutely. Dr. Mitchell has Thursday at 2pm andFriday at 11am. Which works better for you?
03
Kickcall connects directly with your practice management software — Aesthetic Record, Boulevard, Vagaro, Zenoti, Meevo, or Jane App — and checks live provider availability while the client is still on the call. It confirms the treatment type, the provider, and the appointment time instantly, capturing the lead before it goes cold.
🔍 Checking live availability
Skin Fade + Taper
Sarah · Spa Director
Available
Sat 2:00 PM
Beard Trim & Shape
Treatment Room 2
Scheduled
Sat 4:00 PM
04
Kick
Call
💗 Appointment Scheduled · Reminder set
June
24
Dr. Mitchell
Pure Aesthetics
Your clinic may be open, closed, or simply too busy to answer the phone. Kickcall can handle incoming calls according to the workflows you configure.
Kickcall ensures smooth data flow and collaboration.
AI Voice Receptionist for Aesthetic Nurse Software Users
AI Voice Receptionist for Aesthetic Record Businesses
AI Voice Receptionist for Vagaro Users
AI voice receptionist for Phorest Businesses
AI Voice Receptionist for Jane App users
AI Voice Receptionist for Meevo Users
A busy aesthetic clinic treating Botox, fillers, and laser clients transformed its consultation capture rate with Kickcall — ending the revenue leak from unanswered after-hours calls.
Radiance Aesthetic Clinic
Vancouver, British Columbia
🕒
8 Hours
Saved Weekly
💲
$4,100
Monthly Cost Savings
📉
73%
Fewer missed calls
📞
100%
Instant calls answered
We were spending thousands on ads to generate consultation leads and then missing half of them after 6pm. Kickcall answered those calls the same night and booked the consultations before the client had a chance to look elsewhere.
Dr. James Holloway
Clinical Director, Radiance Aesthetic Clinic
Before Kickcall
After-hours consultation calls going straight to voicemail
Inconsistent intake details arriving ahead of consultations
No-shows on filler and laser appointments with no deposit in place
High ad spend generating leads that were never captured after hours
After Kickcall
Every after-hours consultation captured and booked the same evening
Complete intake details ready before every first consultation
No-show rate reduced with secure deposit collection on every booking
Ad spend converting into confirmed consultations around the clock
Does Kickcall work with my existing booking software?
Can it handle surgical and non-surgical consultations differently?
Can it handle consultation bookings differently from treatment bookings?
Does it collect deposits for high-ticket treatments?
What happens after hours when the clinic is closed?
Is there a long-term contract?
Can it fill a cancelled consultation slot automatically?
Does it understand the treatments and terminology specific to aesthetic medicine?
Will Kickcall work with my existing phone system?
Can Kickcall handle a booking with multiple treatments at once?
Automate calls, handle more customers, and grow — with zero disruption to your current setup.
